The Vice-Chancellor’s Professional Development Awards (VCPDA) provide an opportunity for Professional staff to undertake a professional development opportunity (identified in consultation with their manager/supervisor) that will assist the University in achieving its strategic objectives. The award is in the form of a grant of up to $7,000 (per individual). It may be utilised for a variety of professional development activities that are relevant to the staff member’s duties at Deakin and/or aligned with their career development goals as noted in the staff member’s DeakinAchieve plan.
Examples include, but not limited to:
- Attending local or international conferences, seminars, and workshops,
- Undertaking a short course or accreditation,
- Visits/secondments to other universities (domestic/international) or industry based organisations to learn and establish beneficial partnerships, develop an understanding of industry best practice,
- Hosting a forum which is related to an area of interest/study and will enhance the applicant’s knowledge and will support Deakin’s goals.
Please note – the awards program for 2020 will not be going ahead due to the impact of COVID-19. If you have any queries, please email email@example.com
General Award: may be utilised for a variety of professional development activities that are relevant to the staff member’s duties at Deakin and/or aligned with their career development goals as noted in the staff member’s DeakinAchieve plan.
International Secondment Award: The International Secondment Award category may be utilised for international secondments at other universities or organisations in order to gain a better understanding of key programs of work, initiatives or processes.
Aboriginal and Torres Strait Islander Award: This Award category is offered to help recognise and reward the efforts and career ambitions of our Aboriginal and Torres Strait Islander staff and build their capability and expertise to enable them to succeed at Deakin and in their career.
Note: If you have not previously identified yourself to be from Aboriginal and/or Torres Strait Islander descent for your employment, you will need to do so to access this Award category. For further information please contact Fiona Mitchell via firstname.lastname@example.org
As per all Award categories, the expected level of impact of the Award is applicable (refer to the Expected Impact of Award section).
- A formal course of study such as Bachelors or Masters Degrees (please refer to Study Support)
- Attending professional development programs essential for the position and performance of the applicant’s day to day tasks
- Basic technical training that is a requirement of the role.
The nature and impact of the award is determined by the applicant’s HEW levels.
HEW levels 7 and below:
- Impact the applicant’s immediate work area
- Improve the procedures/policies/initiatives of the applicant’s immediate work area
- Innovation within immediate work area
- Ascertain knowledge or skill proficiency that will impact immediate work area
HEW levels 8 and above:
- Impact the applicant’s School/Department/Area and ideally across the applicant’s Faculty or Portfolio
- Improve the procedures/policies/initiatives/impact in the applicant’s Faculty or Portfolio
- Innovation which can be applied across the applicant’s School/Department/Area and ideally across the applicant’s Faculty or Portfolio
- Ascertain knowledge or skill proficiency that will impact the School/Department/Area and ideally the applicant’s Faculty or Portfolio.
- The VCPDA are open to professional staff members who have completed at least two years (not including casual service) service and all Aboriginal and Torres Strait Islander staff who have completed at least one year (not including casual service) service at the University.
- Should the successful Award recipient not remain with the University for a period of at least 12 months following the completion of the approved activity, they will be required to reimburse Deakin University for the funds received for the Award.
- In the case of an international development program, the application should demonstrate that there is no similar program in Australia that would satisfy the need to the same extent.
- All international development program applications must comply with the Deakin University Travel Procedure and travel quotes obtained are made through the University’s Travel Management Consultant (refer to the Travel Website).
- Past applicants and VCPDA recipients may apply, provided the developmental program for this application is different to that in any previous application.
- If an applicant is successful, their application may either be fully or partially funded. The confirmation letter from the Executive Director, Human Resources will provide full details. If partially funded, the remainder of the funding will be paid by the applicant or the work unit – as decided at the time of the application submission.
Submission of Application
- Ensure all sections of the VCPDA Application Form are completed by you and your supporting manager/supervisor. (once you click submit, an email link with the remainder of the application will be sent to your Manager’s email address).
Preparation and Undertaking the Award
- The Award recipient is responsible for any bookings/arrangements associated with the program in alignment with Deakin’s Travel guidelines.
- Under the provisions of the VCPDA, participants will be regarded as being on University business and normal conditions regarding travel, accommodation and costs associated with the development program would apply within the confines of the set maximum.
- If extensive or overseas travel is involved, the staff member should maintain an official Deakin University Travel Diary
Upon Completion of the Award
- Work with your manager/supervisor to identify ways in which the learnings can be embedded and shared with others
- Complete and submit your VCPDA report out within 6 weeks of completion of the Award to email@example.com
- Forward the VCPDA Reimbursement Form to firstname.lastname@example.org prior to 1 November 2019
Submission of Application
- Ensure the required funding can be accommodated from the Faculty or Portfolio budget and released by payment deadline.
- Complete the relevant sections of the application form when it is sent as a link via email.
Preparation and Undertaking the Award
- The Faculty or Portfolio arranges payment for the approved activity or reimburses the Award recipient (up to the awarded amount).
- During the course of the approved activity, the Faculty or Portfolio will consider time taken to attend or undertake the approved activity as ‘ordinary time’ worked. Awardees may apply to take Recreation Leave for dates outside of attendance (e.g. the day before or after) of the approved activity and appropriate checks are made with respect to any potential Fringe Benefit Taxes (FBT).
Upon Completion of the Award
- Help the Award recipient identify ways in which the learnings can be embedded and shared with others
- Ensure the Award recipient completes the VCPDA report out
- Ensure the Award recipient forwards the completed VCPDA Reimbursement Form to email@example.com no later than 1 November 2020 (receipts must be submitted with the form)
Funding and Reimbursement process
- Successful Awards may be fully or partially funded – this will be detailed in the outcome letter
- Liaise with your Faculty or Portfolio to arrange payment for the approved activity or to claim reimbursement (if you have paid for the upfront costs of the Award), up to the approved amount as detailed in your Award outcome letter.
- Once the Award activity is completed, the participant forwards a completed VCPDA Reimbursement Form along with receipts to firstname.lastname@example.org no later than 1 November 2019.
Note: Individuals cannot be reimbursed by the Human Resources Division
Report Out Guidelines
- Within six weeks of completing the approved Award activity, Award recipients are required to complete a report out and present their findings to their manager/supervisor and/or workgroup. The report out may be produced as a written document, video, presentation or other suitable medium. The report out must be submitted to email@example.com
- The report out must include:
- Summary of the course/professional development activity
- Three things gained from undertaking the professional development
- How the new skills/knowledge will be applied and shared in the workplace
- The benefits (current or anticipated) to the University as a result of undertaking the professional development
- Whether the goals of the Award activity were met? Why/why not?
- Any other relevant information
- Award recipients will receive formal acknowledgement of receipt of their report. This report will be shared with the Awardee’s Head of Organisational Area and with the Executive Director Human Resources.
- If Award recipients are unable to meet the report guidelines they must advise their Manager or Supervisor and the Human Resources Division as soon as practicable. The Human Resources Division will confirm an alternate date for submission of the report.If an Award recipient does not complete a report, they may be required to repay the awarded amount.
Note: If an Award recipient does not complete a report, they may be required to repay the awarded amount
Is there a minimum length of service to be eligible for an award?
Yes, you must have worked at Deakin for 2 years or more (excluding casual service)
Can I still apply if the development opportunity exceeds $7,000?
Yes, your Area must confirm that they will support any amount not funded under the award
If the development opportunity is overseas, but it is not a work placement nor a secondment, which award should I apply for?
Apply for the general award. You will be required to demonstrate that there is no similar program in Australia.
I have applied previously. Does this prevent me from applying again?
No, however the development opportunity must be different to that in previous applications
Can I apply if I am an academic staff member?
No, the VCPDA is for non-casual professional staff only
How is the funding provided to successful awardees?
The Area pays for all award costs upfront. Upon successful completion of the program, the applicant needs to submit the reimbursement form to firstname.lastname@example.org
Human Resources Division will then reimburse up to the amount awarded to the Area.
Hear from previously successful applicants!
Other examples of awards undertaken in the past
|AWARD UNDERTAKEN||HEW LEVEL||AWARD TYPE|
|Attendance at the Australian Mirobeam Biennial Symposium||6||General|
|Attendance at the Microscopy and Microanalysis Conference||6||General|
|Learning Solutions Annual Conference and Expo||6||General|
|APRA Prospect Development Conference||8||General|
|International Secondment at California State University (USA) and Oxford Brookes University (UK)||7||International|
|Annual Australian Association of Graduate Employers Graduate Recruitment and Development Conference||7||General|
|Annual Meeting of the American College Health Association||9||General|
|LH Martin Institute Budgeting and Financial Management for Tertiary Education Managers – short course||9||General|
|Diploma of Access Consulting||8||General|
|EDUCAUSE annual conference||9||General|
|International Secondment at Coventry University (UK)||7||International|
|International Secondment to three Universities – Aarhus Denmark, SRH Hochschule Germany and RMIT Vietnam||7||International|
|Qualitative Methodologies, Data Collection & Analytic Approaches & Applied Computer-assisted Qualitative Data Analysis using Nvivo – course||6||General|
|Advanced Bioinformatics Workshop for Early Career Researchers in South Australia and fieldwork in Mauritius||6||General|
|Inductively Coupled Plasma Mass Spectrometry – course||6||General|
|Polymer Diffraction Workshop – 3-day workshop||7||General|
|Asia Pacific Travel Health conference and Certificate of Knowledge exam||8||General|
|Study tour of the University of Copenhagen, Aarhus University and the University of Southern Denmark||10+||General|
|Leading with Big Analytics Program||9||General|
|Communities of Practice program||9||General|
|Secondment to Queensland University of Technology and University of Tasmania to explore data systems||8||General|
|Auslan Sign Language One and Sign Language Two classes||6||General|
|Advanced training in OMAX 55100 water jet machining||6||General|
|Intercultural Dialogue Through Design/Built Environment Study tour with Deakin and Manipal University (India)||6||General|
|E-Learning Instructional Design certificate training (beginner level) and Advanced E-Learning Instructional Design certificate training||6||General|