Deakin compliance

At Deakin, we are committed to providing a safe and fair workplace for our employees. We want to ensure that all employees are aware of their responsibilities regarding ethical and professional conduct, occupational health and safety, equal opportunity and privacy. The Human Resources Division has been working in partnership with key subject matter experts to develop online training modules that help you understand your responsibilities. Expand the menu items below to read more about the online training modules available.

You will automatically be enrolled in applicable training modules. Please contact compliance@deakin.edu.au if you have any questions.

Campus Services:

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

Deakin takes the security of its community seriously. This module is designed to assist all staff to develop their own personal safety plan to help them respond appropriately when faced with an emergency.

As a Deakin employee, it is essential to be aware of your emergency response options and to be confident in responding to any emergency situation.  Emergencies are best managed when everyone takes responsibility for their actions and taking appropriate actions.

Emergencies can happen anywhere and at any time; being prepared may just save your life!

Upon completing this module you will be able to:

  • identify an emergency situation
  • raise the alarm
  • confidently evacuate or lockdown
  • take appropriate steps to minimise risks
  • act in a safe manner during an emergency situation
  • identify the groups who are trained to manage the situation
  • safely follow directions of your Wardens.

Diversity and inclusion:

Who should complete this module?

  • All fixed-term and continuing staff.

How long will this module take to complete? 

Approximately 20 minutes.

Description of module:

Deakin is committed to child safety, to protecting children from harm and to being a child safe organisation. Child safe strategies are embedded in our University policies and processes, and staff whose roles bring them in contact with children are required to have a Working with Children check.

Deakin has implemented the Victorian Child Safe Standards and has clear expectations around responding to and reporting child abuse.

Upon completion of this course you will:

  • Understand the Victorian Child Safe Standards, and how they relate to Deakin.
  • Understand your responsibilities and appropriate behaviours when dealing with children.
  • Have an understanding of the structures in place at Deakin to support the safety of children.
  • Know how to report an incidence of child abuse.

Who should complete this module?

How long will this module take to complete? 

Approximately 20 minutes.

Description of module:

Deakin University has an uncompromising position on preventing and addressing sexual harassment and assault, which is a significant issue for all universities and the wider community.

As a Deakin staff member, you have an important role in ensuring disclosures from students and staff are handled appropriately.

The course is designed to help you to be able to:

  • Understand Deakin values and principles in responding to sexual harm.
  • Recognise the prevalence of sexual harassment and sexual assault at universities.
  • Recognise sexual harm, sexual harassment, sexual assault and child sexual abuse.
  • Recognise the importance of consent, and define what does and does not constitute consent, the absence of consent, and the withdrawal of consent.
  • Understand how to to respond to a disclosure behaviourally, demonstrating empathy and understanding.
  • Understand how to respond in a procedural way to a disclosure of sexual harm.
  • Help a victim/survivor make informed decisions.
  • Understand the role of Safer Community.
  • Understand the role of Harassment and Discrimination Contact Officers (HDCOs).
  • Look after yourself after receiving a disclosure.
  • Understand referral pathways.

Please note: this course covers some sensitive topics, which will be discussed explicitly. These topics include: sexual assault, sexual harassment and child sexual abuse. The course does not include explicit graphics or images, but it does include hypothetical scenarios exploring sexual harm and the impact of sexual harm.

Sexual harm is never an easy topic to discuss. Because of this, it may be difficult or even disturbing to receive a disclosure of sexual harm. This is OK, and these feelings are natural.

If you receive a disclosure of sexual harm, it is important that you also look after yourself. If you require assistance, you can seek help at the links below:

Who should complete this module?

Description of module:

Deakin is committed to providing a fair, safe and healthy workplace that is free from discrimination, harassment and bullying.

In this course, you will investigate your rights and responsibilities regarding discrimination, harassment and bullying, in relation to the legislation and Deakin policies.

The objectives of this training are to:

  • Improve awareness around discrimination, harassment and sexual harassment.
  • Clarify the definitions of discrimination, harassment, sexual harassment and victimisation.
  • Clarify legislative and policy obligations.
  • Clarify roles and responsibilities of staff.
  • Outline procedures and support mechanisms available.
  • Demonstrate how to make a positive contribution to the prevention of unacceptable behaviour in the workplace.

eSolutions:

Who should complete this module?

  • All fixed-term and continuing staff.

How long will this module take to complete?

Approximately 40 minutes.

Description of module:

Cybersecurity is everyone’s responsibility. With technology becoming an integral part of our work and personal lives, it is important to understand where we might be vulnerable to cybercriminals and how we can protect ourselves. All Deakin University staff should be equipped with these cybersecurity best practices that will help us all stay safe online and maintain our digital integrity.

Upon completion of this course you will:

  • Understand what cybersecurity is and how it impacts you and our organisation.
  • Become familiar with Deakin’s ICT policy and procedures.
  • Become aware of how you can keep yourself and the Deakin community safe online.
  • Know where to go and what to do if something adverse happens.

Note: This module has replaced the Cool, Calm and Connected module.

Human Resources (HR):

Who should complete this module?

How long will this module take to complete?

This module will take approximately 14 minutes to complete.

Description of module:

This module provides an overview of Deakin’s Code of Conduct using case studies that relate to policies within the code. We’ll be exploring how the Code of Conduct applies to Deakin staff and their jobs through different scenarios.

 This module will:

  • Define the Code of Conduct and its purpose.
  • Identify expected standards of behaviour listed in the Code of Conduct.
  • Identify situations where the Code of Conduct is relevant in the workplace.
  • Encourage staff to engage in a safe and healthy workplace culture.

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

A conflict of interest exists when a staff member or associate (or a family member or friend of a staff member or associate) allows his or her financial, professional or personal interest, including any duty owed to another entity, to come into actual, potential or perceived conflict with the staff member or associate’s duties to the university. This includes but is not limited to a situation where the staff member, associate, family member or friend is in a position to benefit personally, directly or indirectly as a result of the conflict.

All staff are required to make every attempt to avoid a conflict of interest, but when the conflict can’t be avoided, there are procedures that must be followed to mitigate, reduce and manage the associated risks.

This conflict of interest module aims to educate staff on:

  • How to identify a conflict of interest.
  • The different types of conflicts.
  • What to do to declare and manage a conflict of interest.

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

The induction program helps to ensure that all new staff are aware of their rights and responsibilities as employees of Deakin University.

What is covered:

  • Welcome to Deakin University.
  • Deakin’s culture and work environment.
  • Essential information that you need to know during your first week.
  • Other essential information you need to know and where to access it.
  • The roles and responsibilities of staff.
  • How to navigate to Deakin’s policies and procedure.

Who should complete this module?

  • Only required for employees who manage staff.

Description of module:

Deakin is committed to maintaining a mentally healthy workplace. A mentally healthy workplace can only be maintained by an active and visible leadership, as well as commitment by all levels of management.

This module has been designed to raise awareness of the impact of mental health issues that may be experienced at DU. And to raise commitment and accountability by managers for appropriate and effective mental health management within their team. 

This module supports and complements the wider mental health awareness program at DU.

Who should complete this module?

  • Only required for employees who manage staff.

Description of module:

Deakin is committed to providing a safe and healthy work environment and supports managers and supervisors in their contribution to occupational health and safety (OHS).

Managers and supervisors have different responsibilities when it comes to OHS at Deakin and this course provides a refresher to the training you received two years ago. It recognizes that you already already have existing knowledge and gives the option of reflecting on this knowledge before attempting the assessment.

The aim of this module is to:

  • enable and motivate managers and supervisors to actively manage the health, wellbeing and safety of their team
  • ensure managers and supervisors have the necessary knowledge and skills to carry out their operational OHS responsibilities
  • promote leadership of safe practices at an operational level
  • ensure the University is meeting its legislative responsibilities under the Occupational Health and Safety Act 2004 (Vic).

Information Records Services:

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

Information Governance is the management of information according to best practice. Information is anything that is created or received as part of your work at Deakin and information governance is the responsibility of every staff member across the university. All staff should understand their responsibilities in creating information to ensure that it is securely stored, readily accessible, and disposed of according to our mandatory regulatory requirements.

This information governance module aims to give new employees to Deakin:

  • An overview of information governance within Deakin.
  • The principles of the governing legislation such as the Public Records Act (1973), the Freedom of Information Act (1982) and the Copyright Act (1968).
  • An understanding of how you can apply best practices on how you create and receive information as part of your work at Deakin.
  • Awareness of the Information and Records Services (IRS) team and how they can help you.

International:

Who should complete this module?

  • Only required for employees who are in contact with International students/staff who approve information published for international students.

Description of module:

Deakin employees who are in contact with international students or who have responsibility for approving information which is published for international students have an obligation to understand Deakin’s responsibilities to international students. The ESOS Act and supporting National Code of Practice outlines provider obligations and also student obligations.

Upon completion of this course you will:

  • Understand the sources of information available to ensure Deakin meets its obligations to international students.
  • Understand student responsibilities.
  • Have a broad understanding of some of the student visa conditions.

University Solicitors:

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

As a Deakin employee, you hold a position of trust. Whether your obligations include teaching and research, making decisions, recommending action, managing funds or using resources and equipment, Deakin trusts you to use your position in a proper and accountable manner.

Deakin University does not tolerate conduct which is fraudulent or corrupt. Such conduct would comprise a breach of the staff Code of Conduct and misconduct under the Enterprise Agreement and are likely to constitute grounds for termination of employment.

Upon completing this module you will be able to:

    • Identify fraudulent and corrupt conduct.
    • Describe the potential consequences of fraudulent and corrupt conduct.
    • Report fraudulent and corrupt conduct.
    • Identify, declare and manage a conflict of interest.
    • Describe the way gifts and benefits should be managed.
    • Recognise the importance of the protected disclosure scheme.
    • Identify improper conduct.
    • Lodge a protected disclosure.
    • Recognise detrimental action and the protection provided by the protected disclosure scheme.

Who should complete this module?

  • All fixed-term and continuing staff.

Description of module:

This module has been developed to create an awareness in regards to privacy and your responsibilities as a Deakin employee. In this course you will learn what information privacy is and what you need to know as an employee of Deakin in regards to collecting personal information.   

 Upon completing this module you will be able to:

  • Identify what personal information is.
  • Understand what constitutes lawful collection of personal information.
  • Identify appropriate use and disclosure of personal information.
  • Understand the difference between privacy and confidentiality.
  • Understand your obligations respecting the quality and security of personal information.
  • Manage access to personal information.
  • Understand restrictions on the use of unique identifiers and understand an individual’s right to transact anonymously.
  • Understand the restrictions on the collection, use and disclosure of sensitive information.
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