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The CloudDeakin Unit Preparation Guide T3 2017 (download PDF) is designed to assist staff in preparing their unit for a new trimester. It covers some of the more commonly used tools that staff will be required to use to get them started.

Checklist: Tasks to complete

  • Add a welcome video and message

Adding a welcome video message in the Video Post area on the homepage of your unit site is a quick and easy way to personalise it. This only needs to be around 2-3 minutes long. You can add a few sentences to provide a description of your video.

Video Post Tool


To get started, first view the video on how to make the best use of the Video Post tool. You will also find important tips & tricks for your video in this infographic. These resources will help you in creating and uploading your video. For further information around the tool, please visit the Learning Innovations site or contact us at

  • Check the Unit Team Widget is up-to-date


The Unit Team widget will be added to all T3 2017 sites. Check that the Unit Team widget contains correct information about the Unit Chair and team on the homepage.

Updating Staff information

Staff information is automatically extracted from the Deakin Staff Profile as populated by HR. Staff can visit the online Deakin Staff Profile System to update your information and photo.

Note: If you require an updated professional staff photo please contact Business Services within the Faculty.

  • Check the Discussion Forums/Topics is up-to-date

The Faculty of Business and Law unit template populates generic Forums for General Unit, Assessment and Peer Learning, Networking and Community discussions (set as draft). You will need to remove any redundant forums that may have been brought over if you requested content to be copied from a previous unit offering.

  • Manage your learning resources using the Resources tool

– The Faculty of Business and Law unit resources template has been populated in all unit sites. You can use sample style guides to help with organising content.  If you have requested for resources copied over from a previous unit offering, please review and amend any redundant items and or update accordingly.

  • Request set up of Assignment dropbox, grades, rubrics and groups (if applicable)

Faculty of Business and Law Learning Innovations team can support Unit Teams in the setup of an Assignment dropboxes, grades, rubrics and groupsRequest setup of assignment folder, grades, rubric and groups via our online form.

  • Add Plagiarism declaration checklist to the assignment dropbox

    Faculty of Business and Law assignment dropboxes are required to have a Plagiarism declaration checklist. You can copy the below declaration when setting up your dropbox.



    Plagiarism and collusion constitute extremely serious academic misconduct. They are forms of cheating, and severe penalties are associated with them, including cancellation of marks for a specific assignment, for a specific unit or even exclusion from the course. If you are ever in doubt about how to properly cite a reference, consult your lecturer or the Study Support website

    • Plagiarism occurs when a student passes off as the student’s own work, or copies without acknowledgement as to its authorship, the work of any other person. 
    • Collusion occurs when a student obtains the agreement of another person for a fraudulent purpose, with the intent of obtaining an advantage in submitting an assignment or other work.

    Work submitted may be reproduced and/or communicated by the university for the purpose of detecting plagiarism and collusion.

    Students are reminded that assessment work, or parts of assessment work, cannot be re-submitted for a different assessment task in the same unit or any other unit, without the approval of the Unit Chair of this unit. This includes work submitted for assessment at another academic institution. If students wish to reuse or extend parts of previously submitted work then they should discuss this with the Unit Chair prior to the submission date. Depending on the nature of the task, the Unit Chair may permit or decline the request.


    By clicking on the Submit button, I certify that the attached work is entirely my own (or where submitted to meet the requirements of an approved group assignment is the work of the group), except where work quoted or paraphrased is acknowledged in the text. I also certify that it has not been previously submitted for assessment in this or any other unit or course unless permission for this has been granted by the Unit Chair of this unit. I agree that Deakin University may make and retain copies of this work for the purposes of marking and review, and may submit this work to an external plagiarism- and collusion-detection service who may retain a copy for future plagiarism and collusion detection but will not release it or use it for any other purpose.


  • Request set up of Quizzes (if applicable)

Faculty of Business and Law Learning Innovations team can support Unit Teams in the setup of an online QuizRequest setup of online quiz* Note: at least 2 weeks lead-time required.

  • Create new synchronous class/session using BbCollaborate / Skype for Business

Faculty of Business and Law Learning Innovations team can support can help with setup and advice on delivery.
The user guides for Blackboard Collaborate Ultra are located here. 

  • Add link to Echo class/seminar recordings in CloudDeakin

Add links in the CloudDeakin unit site for students to access the recordings. All classes (lectures) are automatically recorded as synced to the timetabling system, whereas seminars are an opt-in process. Notify BL Learning Innovations if you require a previous trimester’s recordings or alterations made to the current schedule.

  • Add eReadings (if applicable, using Talis Aspire)

Check and update existing and new links to eReadings. Contact your Faculty Librarian Liaison to create your eReadings.


For assistance with your site and setting up your unit please contact BL- Learning Innovations team.