Electronic Use System survey: what you need to know
Deakin has been selected to complete an Electronic Use System (EUS) monitoring survey between 7 July–28 September 2025.
What’s an Electronic Use System (EUS) monitoring survey?
An EUS monitoring survey is a mandatory report that Australian universities and institutions submit to the Copyright Agency to show how they’ve used electronic content (like PDFs, scanned book chapters, or articles) under the Statutory Education Licence. It provides details such as:
- What content was used (e.g. title, author, source)
- Which units or subjects it was used in
- Number of students and teaching staff with access to the content
- If there are incidental artworks being used
The data helps the Copyright Agency calculate fair payment to copyright holders (like authors and publishers) for the educational use of their work. At Deakin, this data is managed through the University’s Reading Lists platform.
What does this mean for you?
Deakin Library will manage the reporting process, so this should not significantly impact resource requests or access. However, this is a timely reminder that to help the University meet its legal obligations, all copyrighted content (e.g. scanned chapters, articles, or web resources) must be shared with students only via the official reading lists platform.
Using the reading lists system:
- Ensures materials are copyright-compliant
- Captures required data for EUS reporting
- Provides students with a consistent experience across their units regarding their readings
- Provides students with easy access to their learning resources
Please avoid uploading PDFs directly to CloudDeakin or emailing content to students. If you need help setting up or updating your reading list, the Library is here to support you via ereserve@deakin.edu.au.
Thank you for your cooperation in supporting copyright compliance at Deakin.
Questions?
If you have any questions about the survey, please contact the Copyright Manager, Astrid Bovell at copyright@deakin.edu.au.